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Privacy Notice

GDPR Notice and Privacy Policy

The General Data Protection Regulation, also known as the GDPR, came into force on 25 May 2018. For purposes of the GDPR, we want you to be aware that when you apply to us, we hold personal data about you. We also want to explain why we hold your personal data and to let you know whom you can contact if you have any questions. The purpose of this Notice is to provide you with that information. This Notice should be read in conjunction with our Privacy Policy.

Controller Identity: Jones Day London, an Ohio general partnership, whose office is at 21 Tudor Street, London EC4Y 0DJ.

Types of Data and Purposes: We hold personal data about you that you have provided to us or requested be provided to us as part of our recruitment process. We will continue to hold this and other similar data as you progress through the application process. This may include, inter alia, the following types of personal data:

  • contact data (including name, university and home addresses, email addresses and telephone numbers);
  • citizenship, nationality and immigration data;
  • personal, educational and work history data (such as education history and professional qualifications, external work experience history, previous and current assignments and responsibilities).

Some of this personal data may be sensitive data. We will process sensitive data where the processing is necessary for the purposes of our carrying out our recruitment and for meeting our health and safety obligations to you.

Recipients: The primary recipients of your personal data will be referees whom you have indicated we may contact, providers of our IT systems, the SRA and our professional regulators and/or recipients with whom we are required by applicable law or a court order to disclose your personal data. Please see the detailed provision of our Privacy Policy.

Legitimate Interests: We hold the personal data you have provided to us for the legitimate interests of our graduate recruitment application process. See details on "Recruiting" in our Privacy Policy.

International transfers of data: Your personal data is held by our IT systems in the EEA and in the United States. We transfer personal data to the United States in accordance with the rules established by the European Commission for such transfers. Please see the detailed provision of our Privacy Policy.

Retention Period: We will keep your personal data until a decision has been made on your application. We will continue to hold your personal data until applicable limitation periods have passed and in order to comply with retention obligations under applicable law. Please see the detailed provision of our Privacy Policy.

Data Subject Rights: You have a number of rights under the GDPR. These rights (which are subject to conditions) include the right of data portability (for us to help you move your data to someone else at your request), the right to object to the processing of your personal data, the right to require us to update and correct your data, the right to require erasure of your data, the right to obtain a restriction on processing of your personal data, the right for you to review the personal data we hold and, where applicable, the right to withdraw your consent to the processing of your personal data. You also have the right to lodge a complaint with a data protection supervisory authority in the Member State where you live. Please see the detailed provision of our Privacy Policy.

Other Statutory or Contractual Information: In many instances, we will remove your personal data from our records at your request. In some instances, we may need to keep this information to meet our legal obligations. Should you wish us to remove your personal data from our records in circumstances where we need to retain it or are otherwise legally permitted to retain it, we will inform you and arrange to delete it as soon as these circumstances no longer apply.

Questions or concerns regarding this Notice should be directed to the London Office Administrative Partner using the address provided above or by email to

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